Do you work with mission price agreements for your carriers or customers? Do you use fuel surcharge calculations?
Better Truckin’ provides a clear and flexible workflow for managing price agreements at the mission level.
How mission price agreements work
Each contact (customer or carrier) can have a price agreement linked to it.
When you create a new mission:
You select a customer or carrier
The current price agreement from the contact is automatically copied to the mission
The agreement is saved as a separate, mission-specific agreement
What does this mean in practice?
You can update the contact’s price agreement at any time
Existing missions are not affected by those changes
Each mission keeps its own pricing terms
👉 The mission-specific agreement is always used for:
Invoicing
Self-billing reports
Managing fuel surcharge with price index (recommended approach)
To handle fuel surcharges efficiently, we recommend using a price index.
The price index module must be enabled in Organization Settings to use this feature.
How it works
Create a price index
Go to Administration → Price Agreements (or Articles)
Select the Price Index tab
Create a new price index and enter your values
If you want to use percentages instead of index-based values, enable:
“Report price adjustment separately and use direct percentage adjustment”
Link price index to mission agreements
A price index can be linked to your distance-based article
The index contains values that can be updated over time
To configure:
Go to the contact card for the carrier/customer
Open the mission price agreement
Ensure “Distance-based costs” is selected
Enable “Use price index” and select the index you want to apply
Benefits of using a price index
Compared to the built-in fuel surcharge field in price agreements, price index provides:
Flexible date intervals
Define how long an index should apply (e.g. weekly or monthly)Automatic updates without changing missions or agreements
Update the index without modifying existing missions or contact agreementsReuse across multiple agreements
The same index can be used for multiple carrier agreements
→ Update it once and it applies everywhere
How Is the correct price index selected?
The mission start time determines which price index is applied.
Summary
Price agreements are copied from contact to mission upon creation
Missions are not affected by later changes to contact agreements
Price index provides a more flexible way to manage DMT
The same index can be reused across multiple agreements
Mission start time determines which index is used